Birkdale Computing

This is the sixth and final post in this series about how to identify entities in data sources that can readily be classified as belonging to each of the 6BI Business Object Categories (BOCs): Parties, Things, Activities, Locations, Events and Motivators. The fifth post in the series (about Events, the “When” aspect) can be found at https://birkdalecomputing.com/2018/01/30/identifying-events-when/ .

The Motivators BOC is probably the most nuanced and least understood BOC. I have earlier devoted an entire article about the meta-data structure of motivators entitled “The Data Architecture of Business Plans”[i] which can be found at https://birkdalecomputing.com/6bi-home/the-data-architecture-of-business-plans/ .

The Motivators BOC identifies Why things get produced and consumed by parties.  Concepts and objects in this BOC capture data about the ends, means, influencers and assessments that provide the reasons why parties exchanged things (products and money) at a particular time and place.  Ends and means are in general too abstract to be found in object names, but you will find names such as Strength, Weakness, Opportunity, Threat, and Key Performance Indicator (KPI) all of which are assessment elements.

Data element and data element collection names you may encounter that belong to the Motivators BOC include, but are not limited to, names in the following table[ii]. The list gives you a hint of what kind of names to look for in putting together a 6BI Analytic Schema for enabling your data to answer business questions.

In terms of identifying motivator data elements (i.e. attributes and columns) and motivator data element collections (i.e. entity types and tables) the most likely candidates are documents, or at least those objects that have the word Document in their name.  You need to consider documents, because it is quite often that you will find the means (missions and courses of action) of an enterprise described in document form, especially if the document name contains words such as Strategy/Strategic, Tactic, Enablement/Enabled, Directive, Policy or Rule.  The ends of an enterprise (visions and desired results) can also be described in a document, quite often having a name like Goal or Objective.

As mentioned in the post about the Things BOC[iii], a document can also be considered a type of thing, such as a definition.  As in “the definition” is being assessed for accuracy, for example.  However, if its purpose is to contain text that describes means or ends it also belongs to the Motivators BOC.  An event can also be a motivator such as Appeal and Campaign.  But as was mentioned in the Events BOC, events are primarily differentiated from other concepts and objects by their inclusion of a time data element, either a point in time or a duration.

Another source of motivators is reference data.  Reference data can describe business functions (see the post on the Activities BOC) and often determines choices that users make on user interfaces which then determine logic paths that an application will take when processing data and thus explain why certain results are derived.  Example data element and data element collection names that often become the basis of reference data management (RDM) include: Code, Type, Tag, Status and Class/Classification.  Often you may find these name in plural form as well.

So, if you are analyzing a legacy database and you come across a table with any of these words in its name you need to study the content of the table and understand how the rows and columns of the table effect, or are designed to effect, the motivation for actions taken by the parties in the organization.

The Motivators BOC is especially relevant to the type of NOSQL database known as a document database, Mongo DB being a prime example.  It is one thing to structure and access the data in a document store in an effective and efficient manner but, in terms of answering business questions, it is even more important to know what role the content of the document plays in the operation of the enterprise.  In other words, how does or how should the document provide the answer to “why” a business transaction took place between parties.

Another category of motivators deals with security and privacy, and sometimes is included in policies and procedures.  Names here include Authorization, Enforcement and Permission, among others.  The intersection between business motivation and security is ripe for further exploration.

This is the last post in this series.  I hope you will find them worthwhile and useful. To find each one just click the link in the first paragraph of each to take you to the previous one. The first in the series about the Parties BOC can be found at https://birkdalecomputing.com/2017/04/26/identifying-parties/ .

Thanks for reading them and best of luck in developing your 6BI Analytic Schemas.

[i] The title “The Data Architecture of Business Plans” is derived from the fact that Business Plans are the deliverable of the Motivation aspect (the “Why” interrogative) at the Business Management, or Conceptual perspective of the Zachman Framework for Enterprise Architecture.

[ii] As previously, I would like to thank Barry Williams and his excellent Database Answers website http://www.databaseanswers.org/data_models/ for providing many of the table name examples.

[iii] https://birkdalecomputing.com/2017/05/04/identifying-things/

This is the fifth in a series of posts about how to identify entities in data sources that can readily be classified as belonging to each of the 6BI Business Object Categories (BOCs): Parties, Things, Activities, Locations, Events and Motivators.  Entity types in the Events BOC identify When production and consumption of things by parties occurs. The fourth post in the series (on Locations, the “Where” aspect) can be found at https://birkdalecomputing.com/2017/08/23/identifying-locations/ .

Concepts and objects in this BOC capture data about a point in time or the duration of time over which products or payments flow from one party to another, or when an enterprise carries out its work. Data element and data element collection names you may encounter that belong to the Events BOC include, but are not limited to, names in the following table[i]. The list gives you a hint of what kind of names to look for in putting together a 6BI Analytic Schema for enabling your data to answer business questions.

Events break down into two major sub-types: (1) Occurrence types, which include Event, Alert, Notification, and Incident from the list above; and (2) Duration types which include, Year, Month, Week, Day, Hour, Minute, Second, Date and Time from the list.  Duration type entities, as no doubt is obvious, are units of time and can be used to aggregate facts in a star schema across a temporal hierarchy.  Occurrence types are more like things.  Instead of being produced and consumed, they occur, that is they are something that can be referred back to that, in addition to any other properties they may have, always have an aspect of time or “when” about them, this aspect is important for data analysis.

Unlike the other BOCs, the Events BOC has both dimensional and fact characteristics.  On the one hand, time is already defined into a hierarchy and is standard for everyone.  An hour is always an hour, sixty minutes, a minute is always a minute, sixty seconds, and so on.  On the other hand event occurrences are things that happen and can be measured and compared.  They are data, not metadata as the hierarchy of time is.  Events happen and then they are over but there can be much to learn from their having occurred. This BOC is conceived to capture important data about the perspectives of when something happens in your data.  These perspectives relate to when, not where, not who, not how, not why, not even what has happened, but when it happened, or will happen.

This BOC captures the characteristics of time that most influence results.  It is also important to understand how events differ from either locations or activities, two other previously covered BOCs, with which events are often confused.

A location is concrete.  It is a point in space, a place, even if that space is virtual. You can go away and come back to a location, and if most (not necessarily all) other factors are the same, or within tolerances, the location is still there.  Not so with an event.  An event, though all relevant data may be captured about it, once it occurs, is done and goes away forever.  Another instance of a particular class of events can subsequently occur, but each event is unique and has a time when it occurred.

Events and activities are closely related and co-dependent but are not the same.  Activities are event-driven.  They receive and react to events and create new events which are sent to other activities.  Each activity is an independent entity and can execute in parallel with other activities.  Coordination and synchronization is by means of events communicated between the activities.  Activities react to input events by changing state and creating output events[ii].

The important thing, from a 6BI perspective is that an event provides a temporal association for a result.  If the persons, places, products, locations, and motivators are known (or estimated) you still need to know when these aspects came together to create something of significance.

Another instance of the importance of the “When” aspect is in Big Data solutions.  Since systems owners often cannot control when data is available to the solution it is important to be able to record when each event occurs, and there could be literally millions of events in a short unit of time producing results which can uniquely aggregate the results.

[i] I would like to thank Barry Williams and his excellent Database Answers website http://www.databaseanswers.org/data_models/ for providing many of the table name examples.

[ii] David Luckham, various writings.

My apologies for the long delay since the last post in this series, but the real world got in the way, in the form of a job opportunity I just could not say “no” to.

This is the fourth in a series of posts about how to identify entities in data sources that can readily be classified as belonging to each of the 6BI Business Object Categories (BOCs): Parties, Things, Activities, Locations, Events and Motivators.  The third post in the series (on Activities, the “How” aspect) can be found at https://birkdalecomputing.com/2017/05/24/identifying-activities/.  Please note also that I changed the order of Locations and Events because I want to discuss Locations next and save until last what I consider to be the two most complex BOCs, Events and Motivators.

The Locations BOC identifies Where things get produced and consumed by parties.  Concepts and objects in this BOC capture data about, not only physical locations, but virtual locations as well.  Data element and data element collection names you may encounter that belong to the Locations BOC include, but are not limited to, names in the following table[i].  The list gives you a hint of what kind of names to look for in putting together a 6BI Analytic Schema for enabling your data to answer business questions. 

Usage often determines whether Location or Thing is the appropriate BOC for any given object or concept.  For example, Webpage, Portal, Database, and Dashboard are all objects that depend on context and can either be a thing or describe where a thing is located.  Also, Document, Source and Destination can designate places as well as being things.  The key to the Locations BOC is to include only those objects and/or concepts that actually refer to a Place or a Site, and not to just the description of the place or the site.  The Sites and Addresses are synonymous and can be either physical or virtual.

Locations exist whether we use them or not.  However, it is usually, at least for business purposes, only when a member of one of the other BOCs, usually parties or things, is placed at a specific site when an activity or event occurs that locations become relevant. This can best be determined if you ask yourself how important is it to know where some activity took place, where an event or where some party or thing is located.  Does being located at one site as opposed to any other site make a difference?  Is the measurement of performance impacted by the site of one or more of the objects or concepts under consideration.  If the answer is “yes” within the context being considered then location is a factor to consider in our data analysis.

Locations are often nested hierarchies as in Country, Region, State, County, City, Street, Postal Code, Zone, Building, etc.  This hierarchy impacts the level of aggregation of the data.  The larger the scope of the location, or the further apart the sites are within a given level of the hierarchy, generally the more parties and things are included.  The more of these objects and concepts (parties and things) are included in the measurement the less likely the details of any one specific party or thing will influence the data at that level.  This is an application of the law of large numbers. This fact is one reason why it is important to be able is dis-aggregate your data when it is needed.  Enterprise performance is measured by buying and selling lots of things, but those large numbers are generated one item at a time as often as not.

[i] I would like to thank Barry Williams and his excellent Database Answers website http://www.databaseanswers.org/data_models/ for providing many of the table name examples.

This is the third in a series of posts about how to identify entities in data sources that can readily be classified as belonging to each of the 6BI Business Object Categories (BOCs): Parties, Things, Activities, Events, Locations and Motivators.  The second post in the series (on Things, the “What” aspect) can be found at https://birkdalecomputing.com/2017/05/04/identifying-things/ .

The Activities BOC identifies How things get produced and consumed by parties. Concepts and objects in this BOC capture data about the means by which products or payments flow from one party to another, or how an enterprise carries out its work[i].  Data element and data element collection names you may encounter that belong to the Activities BOC include, but are not limited to, names in the following table[ii].  The list gives you a hint of what kind of names to look for in putting together a 6BI Analytic Schema for enabling your data to answer business questions.

An Activity is the most general super-type, in this BOC, encompassing Function and Process[iii].  Functions are intended to describe how an organization’s mission is planned to be carried out, and Processes describe how the mission is made real.  In the design of the Analytic Schema, data that identify and describe functions is almost always used in the source system as a type of reference data and will typically be brought into the Analytic Schema as text data in dimension members.  The maintenance of this data should be under the control of Data Governance.  The governance of data is itself both a function and a process and as such its performance can also be measured.  If one were to design a schema for measuring the performance of the Data Governance function a hierarchical collection of its sub-functions would be identified.  As we will see, functions also play a significant role in the Motivators BOC, but that will come later.

In data modeling, I have observed that we will more often model processes than functions.  A process can be either a Business_Process or a System_Process, but in either case the “process” is how something gets done.  This is accomplished by transforming either concepts or objects (or both) into different states.  It is the contribution of this transformation toward some goal that we need to measure.  Keep in mind it is “how” something gets done that we are measuring here, not “what” gets done.  This is vitally important to analytics and business intelligence because there is a lot of potential gain in improving how something is done, even if  what is produced (or consumed) remains unchanged.  For example, decreasing processing time, reducing waste and realigning responses to demand are all readily actionable.  For marketing purposes, how a product is produced or provided [iv] disappears into the product itself, and so is quite often overlooked as a separate factor in measurement.  In business systems quite often the names we look for to identify activities contain the word Transaction in some way.

Another feature of a process is that it transforms things, and these transformations usually take place via some Mechanism.  Mechanisms include Sales, Purchases, Receiving and Shipments.  A process can also be represented by a document such as a Request, an Order, an Invoice, a Manifest, or a Receipt.  It is the data about the transformation, perhaps recorded in a document, or perhaps not, that we want to measure.  We measure the impact on the parties and things participating in the transformation and not the parties and things themselves.  This is a subtle but important difference.  An activity’s quantities, values and description are the record of “How” the process produced a result.

An activity is often the source of one or more events, and an event is often the source of one or more activities, but activities and events are not exactly the same thing, and are not interchangeable. We will visit the Events BOC in a future post.

[i] David C. Hay, Data Model Patterns, A Metadata Map, 2006.

[ii] I would like to thank Barry Williams and his excellent Database Answers website http://www.databaseanswers.org/data_models/ for providing many of the table name examples.

[iii] David C. Hay, Data Model Patterns, A Metadata Map, 2006.

[iv]  The distinction between “produced” and “provided” is made to distinguish between, for example, manufacturing and retailing.

This is the second post in a series of posts about how to identify entities in data sources that can readily be classified as belonging to each of the 6BI Business Object Categories (BOCs): Parties, Things, Activities, Events, Locations and Motivators.  The first post in the series (on Parties, the “Who” aspect) can be found at   https://birkdalecomputing.com/2017/04/26/identifying-parties/ ‎.

The Things BOC identifies What the concepts and objects are that are produced and consumed by parties.  Data element and data element collection names you may encounter that belong to the Things BOC include but are not limited to names in the following table[i].  The list gives you a hint of what kind of names to look for in putting together a 6BI Analytic Schema for enabling your data to answer business questions.

For the purposes of 6BI the first decomposition of Things is between Product and Payment.  Products are also further decomposed into Good and Service.  Goods are tangible material products for which consumers make payments, and services are products provided primarily by human or human-like labor.  Products are also quite often hierarchical and the names used for each level are Things BOC names in their own right.  These names can be logical such as Class, Category, and Type for example. Or can be physical such as Assembly, Component, and Container.  Look for these words, or ones like them, in conjunction with other words that more clearly designate them as classification levels of a product, such as Asset_Type or Vehicle_Assembly.  Products and Payments represent what is exchanged in a transaction and are differentiated by the direction in which they flow.  Products flow from provider to consumer, and Payments flow from consumer to provider.  Quite often the difference between a Product and a Payment is obvious, but sometimes it’s not.  This is especially true when transactions are “in kind” and it is not obvious which, if either thing, represents the “money”.  One rule of thumb is to always remember who the “first party”[ii] in your analysis and which side of their ledger you are analyzing.  The first party is for “whom” the analysis is done or “who” the analysis is intended to benefit.  If you are analyzing their receivables side then the inflow is always a payment and the outflow a product.  If you are analyzing their payables side then the opposite is true, inflows are product types and outflows are payment types.

Potentially the Things BOC can be identified by more data store names than any other BOC because we as humans often designate all phenomena as things.  In information systems however it is always more useful to refer to the instances of the Things BOC as products or payments.  We use the term “Things” for this category of business objects so that we remember to look at both sides of “what” is being exchanged in a transaction, and not be content to only consider the product alone.  There are simply so many things in the real world but we must concentrate on “how” (see the Activities BOC post) they flow if we need to measure their value to a party and assess a party’s contribution to that value.

A Definition can also be a product. This is true when used to represent the meaning of that which parties (individuals and organizations) produce or consume.  It doesn’t matter what is defined.  It can be a party, a location, an activity, an event, a motivator or anything.  If the definition itself is manipulated (i.e. produced or consumed by a party) then it is a product, and thus a thing.  We can speak about the “Definition of the customer” for example.  Customer is clearly a member of the Parties BOC when it comes to analyzing data content for understanding performance for example.  But the definition itself (i.e. What a customer is) is a product of a metadata system.  If you need to analyze, normalize and rationalize the consistency of various definitions of customer you need to treat these definitions as things and not as parties.  That is, they are products of the system associated with a provider and a consumer.

The customer can have multiple definitions, but each separate definition must be associated with the customer through some unique combination of location, event, activity and/or motivator.  Those for whom the consistency checking and improving is performed are the parties. However, and this is critical, the definition of what a customer is, so that it can be used consistently to mean the same role played by a party depending on some unique combination of activity, location, event, product, and motivator is itself a product.  As a product, its quality can be controlled and monitored, its accuracy and integrity assessed and its use measured.

[i]  I would like to thank Barry Williams and his excellent Database Answers website http://www.databaseanswers.org/data_models/ for providing many of the table name examples.

[ii] The party from whose perspective the measurements are taken.